Managing Digital Signage Across Multiple Locations

The problem multi-location teams run into

One screen in one shop is simple to manage by hand. Ten screens across five locations is not. Without a system built for it, teams end up with some mix of shared logins, screens that drift out of sync with the current campaign, and no easy way to tell which branch has actually applied the latest update. Veysign's account structure exists to solve that: locations, screen groups, and organization roles, all managed from one dashboard.

Organize screens by location

A location in Veysign is a container for screens that share a site, such as a branch, store, or campus building. Go to Locations and add one for each physical site you operate. Each location has its own timezone setting, which matters directly for scheduling: a lunch schedule set to run 11:00 to 15:00 fires at the correct local time in each location, even across time zones, without you having to do the math yourself.

Once a location exists, assign screens to it from the Screens page. From that point on, you can target an entire location with a single schedule or a single default playlist, instead of configuring every screen at that site individually. If a location has a default playlist, any new screen added there can be given a starting point automatically.

Group screens within a location

Locations handle "everything at this branch." Screen groups handle a finer split within that, for example separating the drive-through menu boards from the dining-room screens at the same restaurant, so a promotion meant for one set doesn't accidentally show on the other. Screens can be grouped and managed from the Screens page, and schedules can target a group the same way they can target a device or a location.

Give the right people the right access

Veysign's organization roles run from Owner down to Viewer, with Admin and Content Manager roles in between. This separation exists so that billing and account-level administration can stay with one or two people, while day-to-day content work, uploading media, building playlists, adjusting schedules, can be handed to the people who are actually closest to each location.

To add someone, go to Team and choose "Invite member." Enter their email and pick a role:

• Owner: full control, including billing. There is exactly one per account by default.
• Admin: manages screens, content, schedules, and team membership, without billing access.
• Content Manager: uploads media, builds playlists, and manages schedules, without account or team administration.
• Viewer: read-only access, useful for someone who needs to check screen status without being able to change anything.

A regional manager overseeing several branches might get Admin access. Front-desk or counter staff who just need to swap a promo image might only need Content Manager. Someone in finance who wants visibility into whether screens are online, without touching content, fits Viewer.

Watching screen health across every location

The dashboard's device status view shows, for every screen across every location, whether it's online, when it last synced, what playlist it's currently running, and how much storage it's using. This is the practical payoff of the location and role structure: instead of calling each branch to ask if their screen is working, you can see it from one screen. A device that's gone quiet shows up as needing attention, which is usually a faster way to catch a problem than waiting for a customer or staff member to mention it.

Getting started

If you're setting this up for the first time, the order that tends to work well is: create your locations first, add screens to each one, invite the team members who need day-to-day access with the appropriate role, then build playlists and schedules once the structure is in place. If you haven't set up your first screen yet, installing and activating the Veysign Android player covers the hardware and pairing step, the restaurant signage setup guide walks through a full setup end to end, and scheduling playlists by time, location, and priority goes deeper into how location-level scheduling and conflicts are resolved.